Gaining Leadership Support for Your Committee Make an appointment with your EST requesting support/approval for starting a committee in your area. Do this whether you are starting a committee in a Council or Local(s). If you are establishing a committee for one Local, also seek support/approval from the President of that Local. Additionally, as a courtesy, contact your EST (see step 1 above.) A multi-Local committee works best sometimes if there are small numbers of women in

Taking minutes is a key role at any meeting. But this function is often taken for granted. Since meeting minutes can play a key legal function, it is important to take them correctly. Before the Meeting Plan to keep minutes at any meeting where people vote. However, at committee meetings where there is no voting, you might still choose to keep minutes for your records. Plan to have a notebook and pencil or laptop with you. Review the minutes from the last meeting. They will b

Use the GOALS Approach to Prepare Your Agenda G = Goals : Goals are the results that you want from your meeting. They are the deliverables from people in the meeting and the reason you called the meeting. Write out your goals for the meeting. They should be so clear and complete that someone else could run the meeting based on what you wrote. O = Outcomes : Outcomes state the benefits of achieving the goal, indicating why you called the meeting. Outcomes are useful because th

Sisters who use their valuable time to attend committee meetings want to “take away” something useful. One way to provide a useful “take away” is to invite a guest speaker. Below are some Topics where guest speakers might be appropriate as well as some other information to consider. A. Topics for Guest Speakers Success through your Apprenticeship Diversity and Inclusion Harassment Free Workplace Shop Steward Training Ergonomics and Personal Fitness Health and Safety on the Jo

Sometimes it helps to do something different at meetings. Why? Because people can become bored at hearing the same thing, presented in the same way, delivered by the same people, and individuals have their own interests. Variety makes things exciting, consider these ideas: A. Change Something Look at everything about the format you use to conduct meetings. Start this process by asking the following questions: Who opens your meetings? Who closes your meetings? What topics do y

General Meeting Local___________________ Date _________________________________ I. Call to Order II. Roll Call Ill. Recognition of New Members/Special Guests IV. Approval of Last Meeting's Minutes V. Chairperson's Report a. Monthly status b. Update on volunteer activities c. Update on member assistance (e.g., sick, retiree) VI. Treasurer's Report a. Budget overview b. Record of receipts (e.g ., refreshments, cards, etc.) VII. Unfinished Business a. Status of (e.g., L

Utilizing Volunteer Efforts to Accomplish Tasks In order for a Sisters in the Brotherhood (SIB) Committee to be effective, it must incorporate the volunteer efforts of many members. To effectively utilize volunteers to accomplish tasks your committee might want to develop an action plan that includes Delegating, Prioritizing, Following Up, and if necessary, Making Changes to the plan. Delegating It may be best to have One Sister take the lead on a task. This may be the Sister

The following Agenda items are followed by the typical language used by the person running the meeting. Agenda: Call to Order “I call this meeting to order” Agenda: Roll Call “Will the secretary please do roll call?” “We have a quorum. Will the secretary please read the minutes of the last meeting” Reading & Approval of Minutes “Are there any corrections to the minutes?” “If there are no corrections, the minutes stand approved”. Reports/Communications “We’ll now move to the o

Download this sample sign-in sheet for your meeting. Adapted from www.carpenters.org/regional-committee-resources

Things To Do Before, During, and After the Meeting Meetings can involve several steps, so it is easy to overlook some things. This Checklist is a useful way to make sure you have covered everything: ____ Notify members of meeting ____ Invite guests to the meeting ____ Arrange for speaker ____ Advertise/publicize the meeting ____ Prepare agenda ____ Reserve meeting room ____ Order refreshments ____ Identify key members you need at the meeting (someone to take minutes, etc.) __